Office Administrator & Sales Support

Theta Technologies Ltd
10666.00 GBP Annual + + (GBP20-22k WTE)
09 Jan 2017
17 Jan 2017
Contract Type
ThetaTechnologies isa world-leading, engineering technology business, a small team originally spun-out from Exeter University but now looking to expand rapidly.

This is a part-time job - 20 hours per week (at times to be agreed but generally for several hours every day, Monday - Friday) with the following duties:

- Maintaining the Company's time-recording and holiday booking systems (for tax claim and grant funding purposes);
- Providing administrative support for customer projects, including preparation of work in progress information, information on services and goods delivered and invoices;
- Placing purchasing contracts, arranging payments and recording goods inward;
- Maintaining in good order the Company's policies and procedures covering health and safety, employment matters and quality assurance and such others as the Managing Director may require from time to time;
- Organising agenda and papers for Board meetings and (potentially) attending meetings to take minutes;
- Providing administrative support for marketing events and activities (including organising travel and accommodation);
- Drafting press releases and posting content on the website;
- Maintaining the SalesForce database and ensuring timely actions (by yourself and colleagues) to meet sales plans;
- Generally, providing administrative continuity and support to customers and colleagues and acting as the focal point for internal and external communications, with current and potential customers and suppliers, while ensuring an orderly office environment to back up the technical team.

Location: the Company's premises are currently at the main Exeter University campus but we will probably relocate in the near future to somewhere else in the wider Exeter area. You may also be asked, from time to time, to attend locations outside the Company's premises in order to fulfil your duties (such as attending exhibitions).So afull driving licence is desirable.

Personal skills:

- A minimum of 1 year's previous experience working in an office administration role
- Strong administration and good organisational skills
- Excellent communication skills
- Ability to prioritise
- Attention to detail is essential
- Ability to work well within a team whilst also using own initiative
- Pleasant telephone manner
- Flexibility within the role
- Experience of using email, Microsoft Word, Excel and database systems
- Familiarity with Social Media

A non-smoker is preferred.