Production Secretary - South West

Galliford Try Services ltd
Competitive Salary
04 Jul 2017
01 Aug 2017
Contract Type
Role Overview:

Operating as Production Secretary, to provide general administrative support to the Production Director and Production office staff.

Key Responsibilities:

Secretarial/Administration Duties

- Perform general secretarial/administrative duties for the Production Department.
- Update weekly the Build Matrix in accordance with the Build Release Requests.
- Update weekly all associated schedules in accordance with the Build Release Requests.
- Import and export ASTA programmes weekly and issue updated programmes to appropriate personnel.
- Update Hyperion in accordance with the build Matrix and Weekly Progress Reports.
- Update the Weekly Progress Reports and issue to appropriate personnel.
- Submit weekly timesheets to Payroll for approval and maintain accurate records of holiday/absence.
- Distribution of CML and COBC Schedules internally and to Solicitors.
- Produce league tables in accordance with monthly targets and statistics.
- Assist with the preparation of the monthly Production & JV Board Packs.
- Prepare and updated SM Bonus Schedules
- Prepare Team Brief Packs and arrange Site Manager Seminars.
- Assist with site set ups.
- Arrange the Induction of new staff to the Production Team.
- Update holiday board when needed and keep associated records.
- Raise purchase orders and approve associated invoices for payment.
- File all correspondence in site files, keeping files up-to-date within a framework system.

Health & Safety

- Maintain red and yellow card register.
- Issue safety alerts to the appropriate personnel when required.
- Generating reports from the Health & Safety Database when required.
- Liaising with HS & S Advisors.


- Assist with reception cover when requested.
- Set-up Board Room for meetings when requested.

Experience and Qualifications

- Previous administration experience is essential. This will have ideally been gained in a construction or housebuilding environment.
- Experience and knowledge of Microsoft Office packages is essential.
- Excellent computer skills and knowledge of relevant software including Asta.
- Knowledge of operation of standard office equipment.
- Experience of clerical and administrative procedures and systems such as filing and record keeping.
- Experience of and ability to draft, create and edit documents and reports.

In Return:

In return we offer an opportunity to work on some of the UKs most exciting construction projects, in a fast paced environment where each day brings new challenges as well as a competitive salary and benefits package.

With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.

About us:

We are one of the UK's leading housebuilding and construction groups. For 100 years, Galliford Try has helped to shape the world around us and today we are at the forefront of the construction industry with approximately 5,550 employees working on a huge range of housebuilding and construction projects. As a FTSE 250 listed UK business, our focus is on delivering first class business solutions and building long-term relationships with our customers, employees, supply chain and communities we work in. Our involvement in some of the UK's most high profile and innovative projects ensures our employees benefit from unrivalled opportunities and career progression.

Housebuilding Division:

Linden Homes is the award winning housebuilding division of Galliford Try. Linden are industry experts in delivering distinctive and diverse new homes in prime locations. We strive to create sustainable new developments that inspire modern living and set new benchmarks in design. Our use of industry renowned architects means we create homes that are built to complement their surroundings without compromising on a unique attention to detail. Linden is arranged in 10 regional offices covering most of England.

Galliford Try is an equal opportunities employer and welcomes applications from all sectors of the community.